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File #: ID 21-1826    Version: 1 Name:
Type: Old Business Status: Agenda Ready
File created: 10/7/2021 In control: Hideaway Beach Tax District Board
On agenda: 10/14/2021 Final action:
Title: Selection Process for the Hideaway Beach Tax District's Attorney
Attachments: 1. 5-year Comparison of Budget and Actual Spent, 2. Drafting RFP - steps, 3. Current Contract - WPL, 4. Previous Contract - Bruce Anderson, 5. Weiss Serota Contract, 6. Bryant Miller Olive Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Agenda Item:
Prepared By: Lina Upham, Purchasing & Risk Manager
Business:
Department: Internal Services
Subject:
Title
Selection Process for the Hideaway Beach Tax District's Attorney
Body


BACKGROUND:

During the last District Board meeting, staff was directed to present options for selecting a new Board's attorney.

Please note, that there is no requirement in any of the Hideaway Beach Tax District Board's documents to have an attorney, any parameters for selecting one or any list of the duties that person or firm would be performing, for example there is no requirement for the attorney to attend every district's meeting. However, having a Board attorney is something the Board has decided to do since this dependent taxing district was created in 2004.

There is nothing in the current documents preventing the Board from using the same law firm as the City, Weiss Serota, for general services, and Bryant Miller Olive for bond issues. The district pays for legal services from its own budget, therefore this will not affect the City's general fund. Recently, the purchase of a beach rake by the District and the subsequent lease of this machine to the Hideaway HOA was reviewed by Weiss Serota.

If the Board chooses, the District can continue with their current law firm, Woodward Pires & Lombardo, at the current level of service. The current contract is ongoing with no set renewal or expiration dates.

Should the District decide to solicit bids for attorney services, a Request for Proposals (RFP) will have to be developed. To develop the RFP, staff needs to include two main items:
1. What services should be included in the scope of work, and
2. How will the applicants be evaluated?
The Purchasing Manager has prepared a document to assist the board members in defining these parameters. It is Purchasing Manager's intent to go through the questions in that document, get the Board's consensus and post the RFP if that is the route chosen by the Board. Review and ...

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