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Agenda Item: 7 |
Prepared By: Jeffrey E. Poteet, General Manager |
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Business: Consent Agenda |
Department: Water and Sewer |
Subject:
Title
Authorize the City Manager to Issue a Purchase Order to Huber Technology, Inc. for Replacing Solenoid Valves, and Parts on the Rotary Drum Screen in the Amount of $87,410.00 - Jeffrey E. Poteet, General Manager, Water & Sewer Department
Body
BACKGROUND:
The pre-treatment process at the Reclaimed Water Production Facility consists of 3 rotary drum screens. These screens are designed to remove solid and debris from the wastewater influent stream. Solids are removed from the wastewater stream, dewatered, and placed in the dumpsters for final disposal in a landfill.
The wastewater influent stream is a harsh environment, hard on equipment. Annually, the screens are inspected, and parts are replaced as needed. This year’s inspection identified the need to replace five (5) solenoid manifold valves that are failing and various parts on the rotary drum screens.
To make the repairs on the screens, a crane will be rented to hoist each screen from the top of the headworks structure (30’) to the ground where the repairs will be made. The removal, repair, and replacement of each screen will be done individually. The repairs will take 2 weeks to complete. Not including the rental costs of a crane, the repair cost will be $87,410.69.
Since the original equipment manufacturer system components are required for operability and compatibility with the current rotary drum screen of the headworks structure, the repair will not be publicly bid.
Staff seeks City Council’s approval to utilize non-competitive procurement, as defined in the City Code of Ordinances, Article V. Division 2, Section 2-255 (c) to accomplish this project in accordance with the following ordinance criteria:
• Section 2-255 (c)(5): Maintenance and servicing of equipment by the manufacturer or authorized service agent of the equipment.
• Section 2-255 (c)(7): Where complete systems or equipment, parts, or replacements of specified makes and models are needed for interoperability, compatibility, or standardization purposes.
• Section 2-255 (c)(8): When competitive purchasing would not otherwise be in the best interest of the city.
FUNDING SOURCE / FISCAL IMPACT: N / A
Funding for this project is included in the W&S Department FY23 CIP Renewal and Replacement (R&R) Fund 430. - Sewer Machinery and Equipment.
RECOMMENDATION:
Authorize the City Manager to Issue a Purchase Order to Huber Technology, Inc. for Replacing Solenoid Valves, and Parts on the Rotary Drum Screen in the Amount of $87,410.00.
POTENTIAL MOTION:
Authorize the City Manager to Issue a Purchase Order to Huber Technology, Inc. for Replacing Solenoid Valves, and Parts on the Rotary Drum Screen in the Amount of $87,410.00.