Agenda Item: 7(a)
Prepared By: Jeffrey E. Poteet
Business: Consent Agenda
Department: Water and Sewer
Subject:
Title
Authorize the City Manager to Execute a Change Order to Contract 2020-001, Purchase of Standby Generators, with LJ Power, Inc. in the Amount of $197,750.00 for the Purchase of Sixty (60) Connector Cables and Plugs for the Generators
Body
BACKGROUND:
In 2019, the City of Marco Island executed a hazard mitigation project grant agreement (#H0345) with the State of Florida Department of Emergency Management to purchase sixty (60) portable generators to provide emergency power to the City's sanitary sewer lift stations during power outages caused by catastrophic events. The grant agreement also includes the purchase of connector cables and plugs to connect the generators to the sanitary lift stations. The grant provides 75% federal funding (up to $2,490,000) towards the purchase up to $3,320,000. The City is responsible for remaining 25% (up to $830,000).
The City publicly bid the purchase of the generators in ITB 2020-001 and received twenty (20) bids. On 8/17/20 the City Council awarded the contract to the lowest responsible bidder (LJ Power, Inc.) in the amount of $2,640,000 (60 generators at $44,000 each), leaving $680,000 remaining in the grant for the purchase of the connector cables and plugs.
The City initial plan has been to bid separately the purchase of the connector cables and plugs since some generator suppliers or manufacturers do not provide these items. However, a separate bid was not necessary since the contracted vendor, LJ Power, Inc. does offer these items at a very competitive price and there will be no concerns regarding compatibility. Sec. 2-255 (c) (7) of the Marco Island Purchasing Ordinance allows for noncompetitive purchases where "complete systems or equipment, parts or replacements of specified makes and models are needed for interoperability, compatibility or standardization purposes".
FUNDING SOURCE / FIS...
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