Agenda Item: 13(c)
Prepared By: Lina Upham, Purchasing & Risk Manager/Deputy City Clerk
Business: Discussion
Department: Finance
Subject:
Title
Discussion Regarding 2020 4th of July Fireworks Show
Body
BACKGROUND:
In light of COVID-19, City staff is hereby asking City Council to provide the direction on 4th of July fireworks show:
1) proceed with the fireworks on 4th of July
2) postpone the fireworks to a different date (please note that $61,000 budgeted for FY20 for this event is in the operating budget, therefore any postponed show must happen before the end of the fiscal year or 10/1/2020)
3) cancel the show without postponement.
On January 31, 2019 the City advertised a Request for Proposal for the 4th of July fireworks show. The requirement for contract is to provide both fireworks and a barge, which is typically 40% of the whole cost.
City's long-standing vendor, Zambelli Fireworks Manufacturing Co., was the only bidder and City Council approved a three-year contract with the company on March 18, 2019. Same company has been hosting City of Naples fireworks shows for many years as well.
Typically, the City would have the contract signed and 50% deposit made early in the year. At the time of the preparation of this agenda item, the City does not have an executed contract in place, nor made the 50% deposit. However, if City does not sign the Contract right after the Council meeting, should it is decided to proceed with the show, City risks of not having a show at all as there are lots of preparation work required from the vendors side - from barge reservation to permitting from the Coast Guard.
Furthermore, City is still negotiating more favorable cancellation and/or postponement terms with the vendor should the City decide to proceed with the show but decides to make changes later on.
FUNDING SOURCE / FISCAL IMPACT: $61,000.00 is available in GL account 001-5720-523420 (Parks & Recreation - Recreation Programs).
RECOMMENDATION: As de...
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