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Agenda Item: 12(d) |
Prepared By: Timothy E. Pinter, P.E. |
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Business: City Council Items |
Department: Public Works Engineering |
Subject:
Title
Award of the Contract for the 2019 Annual Street Resurfacing Project to the Lowest Responsible Bidder.
Body
BACKGROUND:
At the request of the City Council, the Public Works Department advertised bids for the 2019 Annual Street Resurfacing Project. The project will consist of resurfacing the following streets:
• Bald Eagle Dr. - Collier Blvd. to Giralda Ct.
• N. Barfield Dr. - Bald Eagle Dr. to Redwood Ct.
• East and West Elkcam Cir.
• Redwood Ct.
• Elkhorn Ct.
• Winward Dr.
• Chalmers Dr.
• Park Ave.
• Rio Ct.
• East, West, and South Joy Cir.
The project was advertised on June 6th, 2019 and bids were received and opened on July 8th, 2019. The City received five (5) bids as follows:
1. Ajax Paving $1,128,061.99
2. Bonness, Inc. $ 973,311.74
3. Community Asphalt $ 984,000.00
4. Pavement Maintenance $ 989,785.00
5. Preferred Materials $1,022,252.93
The apparent low bidder was Bonness, Inc. at $973,311.74
FUNDING SOURCE / FISCAL IMPACT:
Funding for this project is included within the FY19 “pay as you go” Capital Improvement Program under G/L No. 3005410-606300-16031 which contains $587,586.51.
RECOMMENDATION:
Staff has reviewed the bid submittals and supporting documents to verify the cost increases from the last annual bid package. It appears that milling cost and asphalt costs per ton have increase over 2018 values. In light of these cost increases, staff offers the following as possible solutions to the funding shortfall:
1. Staff can meet with the low bidder, Bonness, Inc., to reduce the mileage recommend for resurfacing in 2019, to bring the cost within the existing budget, or
2. Staff can re-purpose funds from the Annual Bridge Rehabilitation Program which currently contains $999,245.00. This program was funded to provide for any repairs as addressed in the annual Bridge Reports prepared by FDOT. During the past years the City has not had to repair any bridge structures based on the FDOT reports, therefore the “pay as you go” account has increased by $300,000 per year. Staff does not foresee any large bridge maintenance costs that would affect this proposed transfer.
In either case, the project shortfall is $385,725.23.
Based on these City Council discussions, staff recommends that the contract be awarded to Bonness, Inc. in the amount of $_____________, which includes $35,000.00 in a City controlled contingency account.
POTENTIAL MOTION:
“I move to authorize the City Manager to execute the contract for the 2019 Street Resurfacing Project with Bonness, Inc. in the amount of $________________.”