Agenda Item: 7(b)
Prepared By: Lina Upham, Purchasing & Risk Manager/Deputy City Clerk
Business: Discussion Item
Department: Finance
Subject:
Title
Award of Auditing Services Contract to Mauldin & Jenkins, LLC for Auditing of the City of Marco Island Financial Statements
Body
BACKGROUND:
The current 5-year contract with Mauldin & Jenkins, LLC is set to expire this year. The current fee for the single audit is $60,500.
Per Chapter 218.391, Florida Statutes, it is the Audit Advisory Committee's (AAC) duty to establish factors to use for the evaluation of audit services as well as to publicly announce a Request for Proposals (RFP) to solicit professional auditing services, as well as evaluating, ranking, and recommending in order of preference no fewer than three firms. On February 19, 2019 the AAC reviewed and approved the RFP #19-010 document.
The City received eight (8) responses to this solicitation that were subsequently reviewed and ranked by the AAC members at a public meeting on April 25, 2019. Submittals were evaluated based on the following criteria:
Ability and experience of the assigned personnel -- 25 points
Experience of the firm -- 25 points
Ability to furnish required services -- 25 points
Total compensation proposed -- 25 points
Total available -- 100 points
The top three-ranked firms were: 1st - Mauldin & Jenkins with 439 points, 2nd - Moore Stephens Lovelace with 422 points, and 3rd - Keefe McCullough with 414 points.
The AAC voted to invite the top-three ranked firms for in-person presentations on May 21, 2019, after which the AAC voted to accept the following ranking and recommend that the City Council award the contract to the highest ranking firm, Mauldin & Jenkins, LLC.
RFP #19-010 final ranking:
1. Mauldin & Jenkins
2. Moore Stephens Lovelace
3. Keefe McCullough
ACC deliberations when making final recommendation to the City Council were related primarily to two topics - highest ranked firm's fee,...
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