|
Agenda Item: 15(a) |
Prepared By: Stephen DiSantis, Purchasing & Risk Manager |
|
Business: City Council Item |
Department: Executive |
Subject:
Title
Authorize the City Manager to Approve Purchase Orders Which Are Anticipated to Exceed $50,000 for Fiscal Year 2027 - Stephen DiSantis, Purchasing & Risk Manager
Body
BACKGROUND:
Section 2-258 of the City’s Code of Ordinances related to purchasing award of contracts, requires contracts in an amount of more than $50,000 to be awarded by City Council. Section 2 of our Purchasing Policy requires purchases over $50,000 to be approved by City Council. While the individual invoices are less than $50,000, the annual spending is expected to be over $50,000 for the vendors listed in the attachment. The staff request for approval of the below POs for $50k+ is for purchasing efficiency to save time for requesting approval, instead of individually, throughout the fiscal year for operating the city.
I attached the list of 48 POs that we are anticipating will be $50k or more totaling $12,660,417.49 for FY27. The approval request is consistent with our purchasing history. For reference, FY26 City Council approved 47 POs in the amount of $11,382,701.58.
This POs request is an 11% increase from the previous FY.
Each vendor on this list has been qualified for procurement pursuant to cooperative purchasing agreement, local contracts, or City solicitations.
FUNDING SOURCE / FISCAL IMPACT: Funding for these Purchase Orders will come from the respective department’s Operating Budgets.
RECOMMENDATION: City staff recommends approving the above Purchase Orders which are anticipated to exceed $50,000 for Fiscal Year 2027.
POTENTIAL MOTION: “I move to authorize the City Manager to approve the above Purchase Orders which are anticipated to exceed $50,000 for Fiscal Year 2027.”