Agenda Item: 15(c)
Prepared By: Casey Lucius, Ph.D., City Manager
Business: City Council Item
Department: Executive
Subject:
Title
Discussion with Council Action - Marco Island Advisory Committees - Casey Lucius, Ph.D., City Manager
Body
BACKGROUND:
Advisory Committees were established by the City Council by Ordinance in 1999. That ordinance was revised three additional times, most recently in 2021 (Ordinance attached). There is also a 2021 Rules of Procedure Committee Handbook (attached). Finally, there are Resolutions that were passed by City Council in 2023 outlining the responsibilities of the Advisory Committees (attached). This report and follow-up recommendations do not apply to the Planning Board which is governed by Chapter 38 of the City's Municipal Code and Section 163 of Florida Statute.
Based on the attached documents, you can see that we have made revisions to the duties and responsibilities of the committees over the past 27 years. The committees are made up of volunteer residents appointed by Council. We appreciate those who dedicate their time to contribute and add value to the important issues facing the City Council.
Currently the committees meet monthly for 90 minutes, however the frequency of meetings is not identified in the ordinance or resolutions. Some committees would like to meet more often and some less often, and there have been requests to have workshops in addition to committee meetings. Often there are between 2-4 staff members present to support the committee meetings, in addition to the time spent preparing the agendas, minutes, and working on committee assignments.
Recommendations for Consideration:
1. Change committee meetings to every other month. Add the opportunity for 1-2 workshops during the year. This would reduce meetings from 12 to 8 (six meetings and two workshops). This would allow time in between meetings for staff and individual committee members to work on tasks that were agreed upon ...
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