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Agenda Item: 5 |
Prepared By: Joan Taylor, City Clerk |
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Business: Call for Nominations of Presiding Councilor |
Department: City Council |
Subject:
Title
Call for Nominations of Presiding Councilor - Joan Taylor, City Clerk
Body
BACKGROUND:
According to the Council’s Rules of Procedure, the Chair or Vice Chair shall preside over the meeting. If both are absent, the Councilors present shall elect one of their members to serve as the Presiding Councilor.
The Presiding Councilor shall serve in a temporary capacity until all newly elected Council members have been sworn into office and are formally recognized as present during the meeting’s roll call.
Immediately following roll call, the first official order of business for the full Council shall be the election of the Chair and Vice Chair for the ensuing year.
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Procedure for Nominating a Presiding Councilor (Temporary Chairperson):
When both the Chair and Vice Chair are absent, the Secretary (City Clerk) shall call for nominations of a temporary Presiding Councilor to preside over the beginning of the meeting, until the newly elected Chair has been established.
City Council Rules of Procedure states that the nominations for a Chair (Presiding Officer) do not require a second. A nominee may decline the nomination. Nominations should continue until there are no further nominations. Discussions may follow each of the nominations and of the entirety of nominations.
When no further nominations are forthcoming, the City Clerk should close the nominations and call for a vote. The vote shall be in the order of the nominations received.
If there are more than two candidates nominated, it is possible that, following the vote, no candidate will receive a majority (4) of votes. If there are three or more nominees, the nominee receiving the least number of affirmative votes will be dropped from consideration, followed by a second vote on the nominees receiving the most votes.
In the event that neither of the remaining nominees receives a majority vote, or in the event of a tie vote, the City Clerk shall reopen nominations followed again by a vote in order of nomination.
The presiding official has two functions: 1) introduce the judge who will swear in the new members and 2) facilitate the election process for the Chair and Vice Chair positions.
Passing the gavel: Upon the election of a Chair, the presiding official relinquishes the chair to the newly-elected Chair for the remainder of the meeting and for the term specified in the City Charter.
FUNDING SOURCE / FISCAL IMPACT: N/A
RECOMMENDATION: Elect a Presiding Chair to temporarily preside over the meeting until the full Council has completed its annual election of the Chair and the newly elected Chair assumes the role of presiding officer for that year.
POTENTIAL MOTION: “I nominate ____________for the Presiding Officer “.