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Agenda Item: 15(a) |
Prepared By: Angela Johenning, Purchasing & Risk Manager |
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Business: City Council Item |
Department: Executive |
Subject:
Title
Award of Contracts to Juniper Landscaping of Florida, LLC and Superior Landscaping & Lawn Service, Inc. for City Landscape Maintenance - Angela Johenning, Purchasing & Risk Manager
Body
BACKGROUND:
The City’s contract with our existing Landscape Maintenance provider will expire on September 30, 2025. The last time this contract went out to bid was July 24, 2019, and a contract was awarded to Affordable Landscaping Services & Design, LLC in the amount of $980,700. As of the last and final contract renewal, the contract was valued at $1,159,076.13 annually, not including As Needed landscape services.
In January 2025, City staff from Public Works, Facilities Management, Water & Sewer, and Procurement met and discussed the solicitation and best practices for managing the resulting contract. It was determined, at that time, that this solicitation would be broken into three main categories based on the department that would manage the contract-Public Works, Facilities Management and Water & Sewer. Vendors were able to bid on one, two or all three categories. This enables contractors to bid on the category(ies) that fit best with their business model and capacity. This approach also streamlines the management of the resulting contract and contractor.
On March 2, 2025 the City went out to bid on Landscape Maintenance Services (ITB 2025-008). This procurement was published well ahead of the existing contract expiration in order to help facilitate the budgeting process. The resulting contracts will be effective beginning October 1, 2025. The contracts will be for an initial three (3) year term, with a possibility of three (3) one (1) year renewals.
The solicitation was broadcast to 749 vendors, 18 of whom downloaded the bid package. The City received 5 bids on April 23, 2025. One bid was disqualified due to required pages missing from their submission. The low bidder in each category is shown below. The complete Bid Tabulation can be found attached to this agenda item.
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Bidder |
Public Works |
Facilities |
Water & Sewer |
Bid Total |
|
Mainscape, Inc |
No bid |
$706,505.00 |
$196,157.00 |
$906,662.00 |
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Juniper Landscaping of Florida, LLC |
$605,621.25 |
$597,897.50 |
$34,059.30 |
$1,237,578.05 |
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Superior Landscaping and Lawn Service, Inc |
$768,016.28 |
$422,923.07 |
$52,580.65 |
$1,243,520.00 |
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Affordable Landscaping Services & Design |
$823,544.51 |
$814,225.63 |
$61,861.18 |
$1,699,631.40 |
Upon validating the submitted bids, city staff determined that Juniper Landscaping of Florida, LLC is the lowest, most responsive, and responsible bidder for the Categories of Public Works and Water & Sewer. Superior Landscaping & Lawn Service, Inc is the lowest most responsive and responsible bidder for the category of Facilities Management.
The resulting contracts total $1,062,603.62 which is $96,472.51 lower than the existing landscape contract.
City staff recommend awarding the contracts as follows:
Public Works Juniper Landscaping of Florida, LLC in the amount of $605,621.25
Water & Sewer Juniper Landscaping of Florida, LLC in the amount of $34,059.30
Facilities Superior Landscaping & Lawn Services, Inc. in the amount of $422,923.07
FUNDING SOURCE / FISCAL IMPACT: Funding for Landscape Maintenance is allocated in the operating budget of the respective departments.
PUBLIC NOTICE REQUIREMENTS: N/A
NOTICE APPEARANCE DATE(S): N/A
RECOMMENDATION: Award Contracts to:
Public Works Juniper Landscaping of Florida, LLC in the amount of $605,621.25
Water & Sewer Juniper Landscaping of Florida, LLC in the amount of $34,059.30
Facilities Superior Landscaping & Lawn Services, Inc. in the amount of $422,923.07
POTENTIAL MOTION: “I move to Authorize the City Manager to execute contracts with the following contractors for Landscape Maintenance Services:
Public Works Juniper Landscaping of Florida, LLC in the amount of $605,621.25
Water & Sewer Juniper Landscaping of Florida, LLC in the amount of $34,059.30
Facilities Superior Landscaping & Lawn Services, Inc. in the amount of $422,923.07.”