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Agenda Item: 6(B)3* |
Prepared By: Jeffrey E. Poteet |
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Business: Consent Agenda Resolution |
Department: Water and Sewer |
Subject:
Title
Resolution Rejecting the Bids Received Pursuant to Invitation to Bid #18-010 for the Rehabilitation of Two Aquifer Storage and Recovery Filters at the City’s Water Source Facility, Located at 7130 Collier Blvd., Naples, FL (“Work”); Waiving Competitive Purchasing Requirements, as in the Best Interest of the City; Authorizing the Issuance of a Purchase Order to St. Cloud Welding and Fabrication, Inc., for the Work in an Amount Not to Exceed $214,590
Body
BACKGROUND:
The City’s aquifer storage and recovery (“ASR”) system allows the City to store surface water underground during the rainy season when water is plentiful and recover it during the dry season when needed. The surface water must be filtered, disinfected, and the pH must be adjusted prior to storing underground. There are six media filter tanks, of which the four smaller media filters were rehabilitated last year. The two larger media filters are severely corroded on the inside and needs restoration. These filter tanks are critical to the operation.
The City publicly solicited bids for the rehabilitation of the two larger ASR filters, and on 6/14/18 only one bid was received and opened. The amount of the bid was $295,880.00 (including a $20,000.00 contingency), which is materially higher than expected. Therefore, City staff solicited a quote from St. Cloud Welding and Fabrication, Inc. (“SCWF”) for the rehabilitation of the two larger media filters. The City used SCWF services last year for the remediation of the smaller media filters. The quality of SCWF’s work was very good. SCWF submitted a proposal on 6/15/18 for $194,590 (without contingency). To be consistent with the bid and to cover items of cost which are not known, a contingency allowance of $20,000 is added to the project in the event additional funds are required. Therefore, the total funding request for this project is $214,590.00.
Staff recommends rejecting the bid received by the City on 6/14/18 pursuant ITB#18-010, as it was materially higher than expected. Staff recommends that the City waive further competitive purchasing requirements and award the contract to SCWF using the “the best interest of the City” competitive purchasing exemption in the City Code.
FUNDING SOURCE / FISCAL IMPACT: Staff proposes that this project be funded using the CIP funds allocated for this project in FY18 CIP and RR&I funds approved by City Council.
RECOMMENDATION: Staff recommends that City Council approve resolution 18-58, rejecting the Invitation to Bid #18-010, waiving competitive purchasing requirements, and authorizing the City Manager to issue a purchase order to St. Cloud Welding & Fabrication, Inc. in the amount of $214,590 for the ASR Filter Rehabilitation project.
POTENTIAL MOTION:
“I move to approve Resolution 18-58.”