|
Agenda Item: 13(b) |
Prepared By: Mike McNees, City Manager |
|
Business: City Council Item |
Department: Executive |
Subject:
Title
Approval of the City Manager’s Use of Emergency Procurement to Authorize a Purchase Order for Ahtna Marine to Repair Damage to the Tigertail Lagoon/Sand Dollar Island Ecosystem Restoration Area in the Amount of $47,528 - Mike McNees, City Manager
Body
BACKGROUND:
Hurricane Idalia impacted the south part of the newly constructed beach berm at the Tigertail Lagoon/Sand Dollar Island Restoration area. Ahtna Marine, the contractor that completed the ecosystem restoration project provided a proposal to repair the area. The proposed cost is $47,528 to include mobilization and 11 days of work to restore the area. The City’s emergency procurement policy (Sec.2-258) notes that if the City Manager determines that an emergency exists and a delay would be detrimental to the interests of the city, the City Manger is authorized to direct the purchase of any supplies or professional or contractual services needed to protect the health, safety, and welfare of the city and its residents. The city manager shall inform the City Council of the conditions and circumstances requiring such action for purchases having a dollar value exceeding $50,000.
On September 8, 2023 the City Manager determined that further damage to the Tigertail Lagoon/Sand Dollar Island Ecosystem could be mitigated and by taking immediate action. Delayed action would result in incurring additional costs to repair the damage. Therefore, the City Manager authorized a purchase order for Ahtna Marine to do the necessary repairs.
The City’s 2023 contingency fund will be used to pay Ahtna Marine with the expectation that the Hideaway Beach Tax District will fully reimburse the City from their 2024 budget for these emergency expenses. While the project does not exceed $50,000, the City Manager is seeking approval from the Council given that the funds were not appropriated for this project and the City is loaning the funds to the Hideaway Beach Tax District.
A memo documenting the damage to the Tigertail Lagoon/Sand Dollar Island area is attached along with the proposal from Ahtna Marine.
FUNDING SOURCE / FISCAL IMPACT: $47,528 from FY23 contingency fund which has a balance of $62,007.52.
RECOMMENDATION: Vote to approve the City Manager’s use of emergency procurement procedures which authorized a purchase order for Ahtna Marine to repair damage to the Tigertail Lagoon/Sand Dollar Island Ecosystem area in the amount of $47,528.
POTENTIAL MOTION: I move that City Council approve the City Manager’s use of emergency procurement procedures which authorized a purchase order for Ahtna Marine to repair damage to the Tigertail Lagoon/Sand Dollar Island Ecosystem Restoration Project in the amount of $47,528.