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Agenda Item: 7(h) |
Prepared By: Angela Johenning, Purchasing & Risk Manager |
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Business: Consent Agenda Item |
Department: Executive |
Subject:
Title
Award of Auditing Services Contract to CliftonLarsonAllen LLP for Auditing of the City of Marco Island Financial Statements, not to Exceed $80,000 - Angela Johenning, Purchasing & Risk Manager
Body
BACKGROUND:
The City of Marco Island has had a contract with the existing audit firm, Mauldin & Jenkins, LLC since August 5, 2013. Although the existing contract with Mauldin & Jenkins, LLC has a one-year extension remaining, the City Council and City Staff feel that it is best practice to rotate audit firms on a regular basis.
Per Chapter 218.391, Florida Statutes, it is the Audit Advisory Committee’s (AAC) duty to establish factors to use for the evaluation of audit services as well as to publicly announce a Request for Proposals (RFP) to solicit professional auditing services. In addition, the ACC is tasked with evaluating, ranking, and recommending in order of preference no fewer than three firms. On August 24, 2023, the AAC reviewed and approved the RFP #2023-031 document.
The City received seven (7) responses to this solicitation that were subsequently reviewed and ranked by the AAC members at a public meeting on October 26, 2023. Submittals were evaluated based on the following criteria:
Ability and experience of the assigned personnel 30 Points
Experience of the Firm 25 Points
Ability to furnish required services 25 Points
Total Compensation Proposed 20 Points
Total Points Available 100 Points
The top three-ranked firms were: 1st - CliftonLarsonAllen LLP (CLA) with 537 points, 2nd - Marcum LLP with 508 points, and 3rd - Purvis, Gray & Company with 504 points.
The AAC voted to invite the top-three ranked firms for in-person presentations on December 7, 2023, after which the AAC voted to accept the following ranking and recommend that the City Council award the contract to the highest ranking firm, CliftonLarsonAllen LLP.
RFP #2023-031 final ranking:
1. CliftonLarsonAllen LLP (CLA)
2. Marcum LLP
3. Purvis, Gray, & Company LLP
ACC deliberations when making a final recommendation to the City Council were related primarily to two topics - Size of Firm/Proximity to Marco Island and Technology/Efficiency.
Chapter 218.391, Sec. 4 (b), Florida Statutes, states that if compensation is one of the factors in the evaluation of the proposals, the governing body (City Council) shall select the highest-ranked qualified firm or must document in its public records the reason for not selecting the highest-ranked qualified firm.
FUNDING SOURCE / FISCAL IMPACT: CliftonLarsonAllen LLP proposed fees are as follows :
1st year $70,000
2nd year $72,100
3rd year $74,300
4th year $76,300*
5th year $78,600*
6th year $80,900*
*Pricing proposal for years 4-6 is assuming the approval of three (3) one-year contract extensions.
Funding for this service has been historically split 30/70 between the general fund and utilities enterprise fund.
RECOMMENDATION: Authorize the City Manager to execute a three-year contract with CliftonLarsonAllen LLP for professional auditing services, not to exceed $80,000.
POTENTIAL MOTION: “I move to authorize the City Manager to execute a three-year contract with CliftonLarsonAllen LLP for professional auditing services of the City of Marco Island financial statements for three fiscal years commencing with the fiscal year ending September 30, 2024, with an option for three, one-year renewals.”