File #: ID 25-4475    Version: 1 Name:
Type: City Council Item Status: Agenda Ready
File created: 5/19/2025 In control: City Council
On agenda: 6/2/2025 Final action: 6/2/2025
Title: Award of Contract of the 2025 Annual Street Resurfacing Project to the Lowest Responsible Bidder, Preferred Materials, Inc., in the Amount of $1,470,902.3 - Justin Martin, P.E., Public Works Director
Attachments: 1. Notice of Intent 2025-025, 2. Bid Tabulation, 3. 2025 Annual Resurfacing Map, 4. Preferred Materials, Inc. Proposal

Agenda Item:  15(a)

Prepared By:  Justin Martin, P.E., Director

Business:  City Council Item

Department:   Public Works

Subject:

Title

Award of Contract of the 2025 Annual Street Resurfacing Project to the Lowest Responsible Bidder, Preferred Materials, Inc., in the Amount of $1,470,902.3 - Justin Martin, P.E., Public Works Director

Body                     

 

 

BACKGROUND: 

Paved roads need to be resurfaced to maintain their condition, prevent future issues, and improve safety. Resurfacing also helps protect the pavement from environmental factors like weathering, rain damage, and UV degradation. Many roads in Marco Island have cracked because of storm surge, wear, and traffic.  Also, the asphalt of many roads on the island has settled around sanitary manholes resulting in roadway bumps at the manholes.  Each year the city budgets funds to resurface the roads that are in the poorest condition.

The City publicly bid the annual pavement resurfacing for 2025. The resurfacing project (ITB #2025-025) was advertised on April 13, 2025. The project was broadcast to 467 vendors; 17 downloaded the bid package, and the City received a total of four (4) bids on May 13, 2024. The bids include a $50,000 owner’s contingency for unforeseen expenses.

                                                               

Contractor

Base Bid

Contingency

Total

Preferred Materials, Inc.

$1,420,902.34

$50,000.00

$1,470,902.34

Ajax Paving Industries of Florida, LLC

$1,866,047.09

$50,000.00

$1,916,047.09

OHLA USA, Inc.

$1,789,000.00

$50,000.00

$1,839,000.00

Pavement Maintenance, Inc.

$1,551,931.50

$50,000.00

$1,551,931.50

 

Upon examination of the submitted bids, City staff has determined that the lowest, most responsive and responsible bidder is Preferred Materials, Inc. City staff recommends awarding the contract to Preferred Materials, Inc. for the Marco Island 2025 Annual Street Resurfacing.

The portions of the streets to be resurfaced are depicted in the attached map.  Also included are manhole and valve adjustments, temporary pavement striping, raised pavement markers, and thermoplastic striping in the areas that will be resurfaced.

 

FUNDING SOURCE / FISCAL IMPACT:  Funding for this project is included within the FY25 “pay as you go” Capital Improvement Program under G/L No. 300-5410-606300-16031.

 

RECOMMENDATION: Staff has reviewed the bid submittals and supporting documents and recommends that the Contract be awarded to Preferred Materials, Inc., in the amount of $1,470,902.34.

 

POTENTIAL MOTION: “I move to award the Contract for the 2025 Annual Street Resurfacing Project to Preferred Materials, Inc., in the amount of $1,470,902.34.”