Agenda Item: 15(a)
Prepared By: Angela Johenning, Purchasing & Risk Manager
Business: City Council Item
Department: Executive
Subject:
Title
Award of Contracts to Juniper Landscaping of Florida, LLC and Superior Landscaping & Lawn Service, Inc. for City Landscape Maintenance - Angela Johenning, Purchasing & Risk Manager
Body
BACKGROUND:
The City's contract with our existing Landscape Maintenance provider will expire on September 30, 2025. The last time this contract went out to bid was July 24, 2019, and a contract was awarded to Affordable Landscaping Services & Design, LLC in the amount of $980,700. As of the last and final contract renewal, the contract was valued at $1,159,076.13 annually, not including As Needed landscape services.
In January 2025, City staff from Public Works, Facilities Management, Water & Sewer, and Procurement met and discussed the solicitation and best practices for managing the resulting contract. It was determined, at that time, that this solicitation would be broken into three main categories based on the department that would manage the contract-Public Works, Facilities Management and Water & Sewer. Vendors were able to bid on one, two or all three categories. This enables contractors to bid on the category(ies) that fit best with their business model and capacity. This approach also streamlines the management of the resulting contract and contractor.
On March 2, 2025 the City went out to bid on Landscape Maintenance Services (ITB 2025-008). This procurement was published well ahead of the existing contract expiration in order to help facilitate the budgeting process. The resulting contracts will be effective beginning October 1, 2025. The contracts will be for an initial three (3) year term, with a possibility of three (3) one (1) year renewals.
The solicitation was broadcast to 749 vendors, 18 of whom downloaded the bid package. The City received 5 bids on April 23, 2025. One bid was disqualified due to required page...
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