Agenda Item: 12(b)
Prepared By: Miguel Carballo, Manager
Business: City Council Item
Department: Fleet & Facilities Management
Subject
Title
Authorize the City Manager to Reappropriate $352,325.00 in Grant Matching Funds for the Replacement of the City Hall Roof System and the Installation of Flood Panels - Miguel Carballo, Manager, Fleet and Facilities
Body
BACKGROUND:
On July 20, 2020, the City adopted a resolution approving the State of Florida Department of Emergency Management Grant Agreement for Hazard Mitigation Grant Project 4337-380-R, City Hall Wind Retrofit and Flood Barrier, and authorizing the City Manager to execute the grant agreement.
The grant's scope of work was to protect the building openings by replacing the exterior windows, doors, and glass curtain walls with impact-resistant products. The roof will be replaced to meet current building code requirements, and flood-proofing panels will be installed.
The grant provided $1,056,975.00 of federal funds towards this estimated $1,409,300.00 mitigation project, with the City responsible for the local share funding of $352,325.00, which has been budgeted.
After conducting market research and seeking bids, the actual cost of replacing the curtain wall (the glass around the City Hall building) for this project came to $4,120,834.00. At this price, the return on investment is not in the City's best interest.
It is the staff's recommendation to rescind the State of Florida Department of Emergency Management Grant Agreement for Hazard Mitigation Grant Project 4337-380-R and to reappropriate grant matching funding in the amount of $352,325.00 to replace the City Hall roof and install the flood panels.
Per the grant agreement, the parties may agree to terminate the Agreement for their mutual convenience through a written amendment of the Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. If City Council appro...
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